🔐 Privacy Policy

Effective Date: [Insert Date]
Last Updated: [Insert Date]

Introduction

ClusterHR ("we," "our," or "us"), a product of Altheory Technologies Pvt. Ltd., respects your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, process, store, and disclose your information when you use our website clusterhr.com or any related services (collectively, the "Services").

By accessing our Services, you consent to the practices described in this policy. If you do not agree, please refrain from using our Services.

Information We Collect

A. Personal Data

  • Contact Information (name, email, phone number, company details)
  • Account Information (username, password, profile details)
  • Employment Data (job title, department, salary information if applicable)
  • Payment Information (billing details, transaction history – if applicable)

B. Non-Personal Data

  • Technical Data (IP address, browser type, device information, operating system)
  • Usage Data (pages visited, session duration, clickstream data)
  • Cookies & Tracking Technologies (see Cookie Policy)

C. Data from Third Parties

  • Business partners (e.g., HR software integrations)
  • Publicly available sources (LinkedIn, corporate websites)
  • Analytics providers (Google Analytics, Hotjar)

How We Use Your Data

Purpose Legal Basis (GDPR)
Providing and improving our Services Contractual necessity
Customer support & communication Legitimate interest
Marketing & promotions Consent (opt-in)
Fraud prevention & security Legal obligation
Compliance with laws Legal obligation

Data Sharing & Disclosure

  • Service Providers (hosting, payment processors, analytics)
  • Affiliates & Subsidiaries (under Altheory Technologies Pvt. Ltd.)
  • Legal & Regulatory Authorities (if required by law)
  • Business Transfers (in case of merger/acquisition)

We do not sell your personal data to third parties.

International Data Transfers

If data is transferred outside your jurisdiction (e.g., EU to India), we ensure safeguards such as:

  • Standard Contractual Clauses (SCCs)
  • Adequacy Decisions (where applicable)

Data Retention

  • Active users: Until account deletion request
  • Inactive users: Up to [X] years (unless legal requirements apply)

Your Rights

Depending on your location, you may have the right to:

  • ✅ Access your data
  • ✅ Correct inaccuracies
  • ✅ Delete your data ("Right to be Forgotten")
  • ✅ Restrict or object to processing
  • ✅ Data portability (request a copy in a structured format)
  • ✅ Withdraw consent (for marketing communications)

To exercise these rights, email privacy@clusterhr.com.

Security Measures

  • Encryption (SSL/TLS)
  • Access controls & authentication
  • Regular security audits

Children’s Privacy

Our Services are not intended for users under 16. We do not knowingly collect their data.

Changes to This Policy

We will notify users of material changes via email or website notice.

Contact Us

For privacy concerns, contact our Data Protection Officer (DPO):
📧 dpo@clusterhr.com
📍 [Company Address, India]